All About JAMB CAPS – Central Admission Processing System

All You Need To Know about the new JAMB Central Admission Processing System.

The newly introduced JAMB CAPS (Central Admission Processing System) is envisioned to solve the many challenged associated with Higher Institution Admission in Nigeria.
According to the the Joint Admission and Matriculation Board (JAMB), the objective of the Central Admission Processing System is to Addresses Current Challenges associated with admissions in tertiary institutions/Regularization with JAMB, Deliver Benefits of Automation, and Offer Significant Innovations.

CURRENT CHALLENGES.

The current challenges associated with Admission process in Nigeria include;

• Undermines Autonomy of Institutions
• Manual Process Prone to Errors
• Laborious and Inefficient
• Multiple Admissions for Candidates
• Constrains Admissions Opportunities
• Lack of Timely Information for Decision Making
• Insufficiency of Easily Retrievable Data for Research & Planning

THE CAPS ADVANTAGE.

• Restores Autonomy of Institutions.
• Protects Academic Calendar.
• Refocuses JAMB’s founding Ideals as Clearing House.
• Expands Admission Opportunities for Candidates.
• Provides Credible and Easily Retrievable Data for Researching & Planning on Education Sector.
• Access to Data for Research Purposes.
• Enhances Inclusiveness, Equity, Transparency & Accountability in the Admission Process.
• other benefits include; Efficient Use of Time and Resources, Automation Minimises Human Errors, Eliminates Multiple Admissions, Significantly reduces Attrition Rate, Enforces Respect for Internal Rules & Discourages Arbitrariness, Provides for Instant Admission, Makes Candidates the Central Focus.

FEATURES OF THE JAMB CAPS SYSTEM.

• O Level Results Upload, Requirement for Admission Consideration.
• Interface with NECO & WAEC for automated Results Verification.
• JAMB Admission Status Check / Candidates’ Confirmation of Admission Offer.
• “Market Place” to Source Candidates.
• Automatic Enforcement of Admission Timelines.

JAMB ADMISSION PROCESS WORKFLOW.

1. Policy Meeting
2. User Profiles Creation on the System
3. Admission Parameters Setting on the System
4. Candidates Download by Institutions
5. Internal Processing by Institutions / Including Post UTME Screening
6. Upload of Post UTME Screening Results
7. Further Processing by Institutions
8. Systems Creating Suggested Admission List Based on the Institution’s Admission Criteria
9. Admission Officer Preparing Proposed List for Head of Institution’s Review and Approval
10. Institution Forwards Recommended List to JAMB Desk Officer
11. Desk Officer Processes Recommended List and Generates List of Provisional Admissions
12. JAMB Contacts Candidates to Accept or Decline Admission
13. If Candidate Accepts, Admission is concluded for Candidate
14. If Candidate Declines, s(he) is returned to Market Place for Possible Consideration by Other Institutions

ACTORS, ROLES &  RESPONSIBILITIES IN THE NEW ADMISSION PROCESS.

• JAMB Conducts UTME and Makes Results Available to Institutions
• Institutions Set Admission Criteria on the System
• Admission Officer Downloads Candidates, Coordinates Internal Admission Process and Uploads Aggregate Results
• Head of Institution Approves and Forwards Recommended List to JAMB
• JAMB Approves List of Provisional Admissions and Contacts Candidates
• Candidate Accepts or Declines Admission

CHALLENGES, RISKS  AND MITIGANTS OF THE NEW SYSTEM.

1. Security.

• Secure Technology
• Strong User Authentication
• Confidential & Individual Log-in Profile
• Comprehensive Audit Trail of ALL activities

2. Fit-for-Purpose.

• Inputs from & Collaboration with Stakeholders (Admission Officers, Desk Officers & IT CAPS Team)
• Agile Development Approach
• Dual Mode (2017 / 2018) Session

3. Knowledge / Capacity Gaps.

• Capacity Building
• Comprehensive User Guide (Printed and Online)
• Intuitive User Interface / Ease of Use
• Parameters Setting to guide operations
• Help Desk / Ticketing System for Support
• Information & Awareness for ALL Stakeholders

4. Technology Challenge.

• Simple but yet Cost Effective & Secure Technology
• Offline Processing Capability by Institutions
• Ease of Installing Updates & Upgrades

CRITICAL SUCCESS  FACTORS AND OTHER ADVANTAGES OF THE SYSTEM.

• Ownership of The System by Stakeholders
• Capacity Building in Institutions
• Adherence to Admission Workflow  Timelines
• Sustainability (JAMB’s own Product)
• Feedbacks and Continuous Improvement

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